First listed on: 30 June 2018
Administrative Assistant (HR)


Employment Type: Ongoing, full-time
Role Classification: Clerk Grade 3/4
Remuneration:  $68,929 - $75,476 plus 9.5% superannuation and annual leave loading
Hours per Week: 35

Location: Sydney CBD
Requisition ID: REQ49833

Closing Date: Friday, 13 July 2018

The Health Professional Councils Authority (HPCA) is an executive agency of the NSW Ministry of Health.  We play an important role in protecting the health and safety of the public by supporting the 14 NSW Health Professional Councils in managing complaints about NSW health practitioners.

An exciting opportunity currently exists for an enthusiastic and proactive Administrative Assistant to join our Human Resources team. The ideal candidate will have good communications skills, a high level of attention to detail, and a strong customer focus.

What you'll be doing

The successful candidate will be responsible for:

  • Processing recruitment submissions and advertising vacant positions (internal and external) on e-recruitment and local media.

  • Providing advice on recruitment policy, procedures and legislation to ensure necessary documentation and approvals have been obtained prior to the lodgement of advertisements.

  • Preparing necessary documentation and approvals for the appointment of permanent, seconded and temporary staff to the HPCA. This includes the preparation of offer letters and other correspondence.

  • Provides HR support to all areas of the HR function and work on HR projects as required.

Essential Requirements

  • Graduate qualification in Human Resources or relevant discipline / Relevant experience in human resources including employment and recruitment policies, procedures and legislation

  • Understanding of employment matters and ability to interpret awards and conditions for a range of employees and the ability to interpret and apply Public Sector legislation and policy guidelines

This role offers the successful candidate an exciting opportunity to further develop and enhance their skills and knowledge in the field of Human Resources. We also offer flexible working hours, and a supportive work environment.  The position is based at the newly refurbished HPCA Pitt Street offices, located only a short walking distance from Central Station and Belmore Park. There are a number of facilities located within the building, including a food court, a rooftop garden, Yoga and Pilates sessions, bike storage and other amenities. The HPCA upholds NSW Health CORE values of Collaboration, Openness, Respect and Empowerment. 

Need more information?

1.    Click here for the Role Description

2.    Find out more about applying for this position

3.    All applicants must attach a response to the two targeted questions (1-2 pages) and your CV (no more than 5 pages)

4.    Please note that you cannot apply for this role using iworkfornsw, please click here to access the advert through the Health Career Portal.

For role related queries or questions please contact Chelsea Starkey, Senior HR Advisor


If you do not include responses to the below questions your application will not be considered

1) Describe your experience in managing competing tasks in a high-volume workplace and give an example of where you had to re-prioritise your work to meet changing organisational needs.

2) High level communication, customer service and interpersonal skills in a dynamic working environment are essential in this role.  Please provide a recent example of when you have used these skills to deliver an outcome in the workplace.

The Ministry of Health values diversity and is committed to building an inclusive workplace culture that reflects the community we serve. We encourage applications from diverse community groups including Aboriginal and Torres Strait Islander people, LGBTI, people with a disability and people from culturally and linguistically diverse backgrounds.

To be eligible for employment in these roles you must be one of the following: 
an Australian Citizen, or

  • a permanent resident of Australia, or

  • a New Zealand citizen with a current New Zealand Passport, or

  • a citizen of another country with an appropriate visa that allows you to work in Australia

You can only be offered employment in this role for the duration that your current visa allows you to work in Australia, and you can only be offered ongoing employment if you have a permanent visa that allows you to work in Australia.

To learn more about working at the Ministry of Health, please visit our career portal.


Applications Close: Friday, 13 July 2018

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