Executive Assistant - [Archived Advertisement]

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

The Opportunity

• Providing support to the CDO (Chief Digital Officer) and broader team.
• Assist in the coordination, communication, and planning of strategic and operational priorities.
• Join CSIRO and support Australia's premier scientific organisation! 

Administrative staff in CSIRO provide administrative and management services to support the effective provision of research and development activities. This involves the development and implementation and/or administration of policies, systems and procedures that assist the organisation and the business units to achieve their objectives and meet Government and regulatory responsibilities.

In your role as the Executive Assistant (EA) to the Chief Digital Officer (CDO), you will provide high level administrative support to the CDO and other senior stakeholders. It is expected that you will prioritise commitments, follow through on issues to a successful resolution, coordinate timely responses to requests, collect and analyse information, and facilitate the effective operation of the CDO’s office. With the Executive Officer, you will contribute to the drafting of documents, correspondence, and presentations.

Beyond day-to-day management of the administration needs of the CDO, you will ensure that effective systems of work are established within the CDO’s. It is expected that you will proactively assist the CDO in ensuring the early adoption of appropriate future ways of working.

This role would suit a person who is curious, professional, and tactful, detail oriented and willing to ensure outcomes are achieved in ambiguous situations.

Your duties will include:

• Provide a proactive focal point for the CDO’s internal and external stakeholders.
• With the Executive Officer coordinate responses to information requests and reporting requirements.
• Provide support and advice to the CDO on issues and interactions with key stakeholders and external parties
• Monitor and prioritise incoming correspondence and calls – exercising judgement and initiative to request, coordinate, manage, and action as appropriate.
• Provide efficient and effective diary management, including arranging meetings and appointments on behalf of the CDO and other key staff, including managing travel.
• Provide systematic and dependable follow up of issues and tasks and ensure they are handled in a timely fashion. 
• As office manager maintain accurate, accessible, and up-to-date office information systems and processes (Outlook, email folders, Outlook contacts, paper files, record keeping) for the effective operation of the Future Industries office.
• Proactively take steps to ensure the CDO’s office is an early adopter of new technologies and ways of working.

Location: Kensington, Perth
Salary: AU$89,680 - AU$101,459 plus up to 15.4% superannuation
Tenure: Indefinite
Reference: 92256

To be considered you will need:

• Under CSIRO policy only those who meet all essential criteria can be appointed.
• Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
• Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
• Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment. 
• Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
• The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
• Demonstrated proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, SAP, and the use of Compass to manage workflow processes and on-line transactions.

For full details about this role please view the Position Description

Eligibility

Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents or you must either hold, or be able to obtain, a valid working visa for the duration of the specified term. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

23rd April, 11:00pm AEST